Member Media & Story Submission

We love hearing from our VWEC community. You’re invited to submit a club‑related story, memory, build log, event moment, or any VWEC‑connected photo, video, or document you’d like to share. Your submissions help us celebrate our Volkswagens, highlight our events, and preserve our club’s history for future shows. Some stories and media may also be featured in our Club Life section to showcase the people and experiences that make VWEC special.

Before You Begin

Submit only media you created or have permission to share, and please be mindful of anyone featured in your photos or videos.

Ensure everyone shown is comfortable being included in VWEC event coverage and archives. If your media includes minors, confirm a parent or guardian has approved the submission.

Make sure your files are clear, properly oriented, and appropriate for public club use. Your contributions help us preserve VWEC’s history with care and respect.

Historic Photos

We welcome older photos of longtime members, past events, and VWEC history — including images of members who are no longer with us. These photos are an important part of our club’s story. If you know the names of the people featured, please include them so we can preserve that information accurately in our archives.

After you submit

After you submit your story or media, our team reviews your files and adds them to the VWEC archives or upcoming event coverage. Some submissions may be featured in our Club Life section to highlight member stories, event moments, and the spirit of our community. If we need more details, we’ll reach out using the contact information you provide. Thank you for helping us preserve VWEC history and keep our community stories alive.

Uploading more than 20 photos?
Please use our Bulk Upload Portal instead — it’s faster and more reliable for large batches.

Using a mobile phone? Turn it sideways to make the form readable.

Optional — helps us reach you quickly if we have questions

File Naming Tips

Renaming your files helps our volunteers keep submissions organized.
Avoid default names like IMG_1234 or VID_0001.

Examples:

  • 1967-Beetle-JohnS.jpg
  • SpringCruise-GroupPhoto.png
  • JohnS-MyVWStory.pdf

Allowed File Types & Upload Limits

  • Photos: JPG, PNG
  • Videos: MP4, MOV (up to 3 minutes)
  • Artwork/Graphics: JPG, PNG, PDF
  • Logos: PNG (transparent preferred), SVG
  • Max file size: 128 MB
  • Up to 20 files per submission
Drag & Drop Files, Choose Files to Upload You can upload up to 20 files.
If you would rather not upload your story you may write it below

Rights & Permission

By submitting, you’re letting us know that:

  • The story, photos, or videos are yours to share
  • Anyone featured is comfortable being included
  • VWEC can use your submission on the website, social media, or printed materials
  • We may make small edits for clarity or formatting

We include this so everyone — including you — is protected and respected.