Effective Date: March 2026
Last Updated: March 2026

1. Introduction

The Volkswagen Enthusiasts of Colorado car Club, LLC (“VWEC,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you choose to share with us. This Privacy Policy explains how we collect, use, and safeguard information when you visit govwec.org, contact us through our website, or register for VWEC events.

2. Information We Collect

We collect only the information reasonably necessary to operate our website, administer events, and respond to inquiries.

Information you voluntarily provide

When you submit a form on our website or register for a VWEC event (such as the annual car show), we may collect information including:

• Name
• Email address
• Mailing address
• Organization or affiliation (if provided)
• Vehicle or registration details related to events (if applicable)
• The reason for your inquiry
• Message content

This information is collected only when you voluntarily provide it through forms or registrations.

Uploaded Images and Files (Sponsors and Vendors)

As part of event registration, sponsors and food vendors may upload images or files such as business logos or promotional materials. These uploads are used for event administration, marketing, and display on the VWEC website or event materials.
Uploaded files may become publicly visible in connection with event pages, sponsor listings, or promotional content. Sponsors and vendors should avoid submitting files that contain sensitive or unnecessary personal information.

Automatically collected information

Like most websites, our hosting provider and security tools may automatically log limited technical data such as:

• IP address
• Browser type
• Device or operating system information
• Date and time of access

This information is used for site security, performance monitoring, and troubleshooting, not for targeted advertising or profiling.

3. How We Use Your Information

We use the information we collect to:

• Respond to inquiries and communications
• Provide information related to VWEC programs, events, or activities
• Administer event registrations, including the annual car show
• Maintain administrative, planning, and historical records
• Maintain the security and functionality of our website

VWEC does not sell personal information and does not use personal data for targeted advertising.

4. How Information Is Shared

We do not sell or rent your personal information.

Information may be shared only:

• With trusted service providers that support website hosting, form processing, email delivery, or event administration
• With third‑party payment processors (see “Payments” below)
• If required by law or legal process

Third‑party services used by VWEC may include website hosting providers, form processing tools, and payment processors such as Stripe and PayPal.

5. Payments

VWEC may accept payments for events, registrations, or related activities through third‑party payment processors, including Stripe and PayPal. Users may choose their preferred payment method.

When you make a payment:

• Payment information (such as credit or debit card details) is collected and processed directly by Stripe or PayPal
• VWEC does not collect, store, or process your full payment card details
• VWEC may receive limited transaction information (such as confirmation of payment, amount paid, and payer name or email) for record‑keeping and event administration purposes

Use of Stripe or PayPal is subject to each provider’s own privacy policy and terms of service.

6. Data Retention

We retain personal information only as long as reasonably necessary to:

• Respond to inquiries
• Administer events and registrations
• Maintain required administrative or historical records

Event‑related information (such as car show registrations) may be retained longer for planning, reporting, or historical reference. Data may be deleted or anonymized when no longer needed.

7. Your Privacy Rights (Colorado Residents)

Colorado residents may have certain rights under the Colorado Privacy Act (CPA), which can include the right to:

• Request access to personal data we hold about you
• Request correction or deletion of your personal data
• Opt out of certain data processing activities, where applicable

VWEC does not sell personal data or engage in targeted advertising.
These rights apply to personal data collected through our website and through event registrations, where applicable.

To make a privacy‑related request, please contact us using the information below.

8. Cookies and Tracking

Our website does not knowingly use cookies for targeted advertising.
Basic cookies or similar technologies may be used for:

• Website functionality
• Security
• Analytics (if enabled)

You may control cookies through your browser settings.

9. External Links

Our website may contain links to third‑party websites or services (such as social media platforms). VWEC is not responsible for the privacy practices or content of those external sites.

10. Data Security

We take reasonable administrative and technical measures to protect the information submitted through our website. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

12. Contact Us

If you have questions about this Privacy Policy or how we handle personal information, please contact us at:

Email: info@govwec.org
Website: https://govwec.org